What is corporate email and why does a business need it?

Company ownership and address structure

A business address such as name@example.com belongs to the company domain. The company should control domain renewal, the email administrator account and recovery contacts. Record who can add users, reset access and approve forwarding rules.

Count people who need individual sign-in separately from department addresses. An alias adds an address to an existing mailbox; a shared mailbox supports a team workflow with individual permissions. A distribution group sends copies to members and does not automatically provide a shared reply history.

Choose a platform using real work

Compare Gmail and browser documents in Google Workspace, Outlook and Exchange workflows in Microsoft 365, and basic webmail/IMAP hosting. Check that the chosen plan includes the actual applications, storage and administration features the team needs.

Test an external email, a shared address, a calendar invitation and a company document before committing. Keep the results, including any functions that require another licence.

Set up the domain without losing old mail

Create destination accounts before switching incoming mail. MX changes the destination of new messages; it does not migrate an archive. Inventory contacts, calendars and local Outlook files separately, run a pilot migration and keep the source available through final reconciliation.

Review the migration service and confirm the scope of each data type.

Acceptance and annual support

Verify sign-in, MFA recovery, inbound and outbound messages and device folder synchronization. Record administrator ownership and the process for removing a departing employee.

START is 350 AZN/year and BUSINESS is 400 AZN/year, with one year of technical support included in both. Provider licences, hosting and extra work are itemized in the quotation. Compare annual packages.